Entity in Charge of Maintenance

The "Entity in Charge of Maintenance" regulation not only ensures greater transparency and improved interoperability in the European area, it also represents an essential set of rules for increasing safety in rail traffic.

Customers around the world rely on our software solutions

ECM (EU) 2019/779

The ECM – the entity in charge of maintenance – plays an important role in the European rail transport system. In the National Vehicle Register (NVR), an ECM is allocated to each vehicle. This entity is responsible for implementing a maintenance system that ensures the safe operating condition of the rail vehicle and thus contributes essentially to railroad safety. In the course of the ECM regulation it is necessary to clearly define responsibilities and to regulate the processes in the company.

 

Interoperability

Compliance with standards and legal requirements to ensure rail safety is just as crucial as meeting interoperability requirements. Not only the railroad safety is guaranteed by the implementation of the regulation, also the cross-border rail traffic in the European area is guaranteed.

ECM compliance

Ensuring ECM compliance is associated with high documentation and communication efforts – not only internally, but also with external partners.

With our modular standard software products this is a matter of the past. Our portfolio supports ECM 3 and ECM 4 managers in complying with ECM guidelines. No matter whether it’s compliance with processes, documentation around the vehicle, or the central storage of maintenance strategies and other maintenance requirements, with our software products you are optimally equipped to meet the ECM requirements.

 

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ECM Conformity? We make it possible.
Our Rail Solutions portfolio supports you

We have designed our software solutions to support the respective stakeholders in complying with the ECM regulation. Our experts will be happy to advise you on all aspects of ECM compliance and show you how our software can help you to achieve it.

ECM 3 Conformity

ECM 3 managers benefit from complete, end-to-end documentation on all aspects of rail vehicles, which can be accessed at the push of a button. With Rail Asset, you will always have an overview of upcoming maintenance deadlines as well as any defects found on the vehicle, so you can schedule your rail vehicles for maintenance in a timely manner. The software also has interfaces to the levels ECM 2 and ECM 4, thus transparency is increased.

Rail Asset also supports you in:

  • the creation and tracking of rail vehicles and their components in their entities,
  • the maintenance of the technical attributes of rail vehicles and components,
  • the management of safety-critical components (installation, removal, software versions),
  • the traceability of maintenance activities (repairs, modifications, etc.),
  • the maintenance and documentation of maintenance types according to manufacturer specifications, as well as their maintenance intervals,
  • the management and documentation of performance data of rail vehicles and components (mileage, operating hours, condition data),
  • the management of maintenance notifications (preventive and corrective),
  • the assignment and tracking of tests, rebuilds, modifications,
  • the management and monitoring of usage restrictions,
  • the warranty monitoring,
  • the management of certified workshops for maintenance activities,
  • the linking and provision of sensor data at vehicle and components level,
  • the compliance with other international standards (ISO standards, TSI standards, EN).
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ECM 4 Conformity

With Rail Workshop we have developed a software that supports workshops throughout the entire workshop process and thus makes an important contribution to ECM 4 conformity. From planning, to execution, to the operational release, everything is neatly documented and processed according to the defined maintenance requirements by ECM 2.

Rail Workshop supports ECM 4 responsible persons with:

  • The management of customer inquiries and orders for the maintenance of rail vehicles or their components.
  • The maintenance and implementation of maintenance types (preventive and corrective), as well as the related work processes, work plans, checklists, spare parts, tools and qualifications.
  • The management, planning and resource allocation of vehicle parking in accordance with customer order.
  • Resource planning according to ECM 2 maintenance requirements.
  • Graphic disposition and planning of vehicle parking on track occupancy plans.
  • Visualization of work utilization and order progress on a workshop monitor.
  • Interfaces to measuring equipment (e.g.: Calipri, Dr. Wehrhahn).
  • Checklist-based mobile order processing.
  • Formal technical operational release of rail vehicles and handover of complete maintenance file.
  • Dashboard and evaluation functionality for workshop performance and control.
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The ECM regulation (EU) 2019/779, what has been changed?

The regulation (EU) 2019/779 has been in force since 16 June 2020. It replaced the regulation 445/2011. You can read about the concrete changes resulting from the introduction of the new regulation in our blog post "The ECM regulation (EU) 2019/779, what has been changed?".

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Standards

We not only keep ourselves up to date with norms and standards in the railroad industry, we also keep our software products up to date with the latest industry standards. In this way we guarantee that our solutions meet the relevant standards.
This makes Boom the ideal partner for all software questions related to your fleet.

Our rail experts will be glad to help you. Contact us now and get one step closer to ECM compliance.

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ECM functions and their responsibilities

ECM 1
Management function

The introduction of the maintenance system is the responsibility of the management function (ECM 1). The core task of the ECM is to supervise and coordinate the functions ECM 2 to ECM 4.

The role of ECM 1 is to be performed exclusively internally, whereby support from external parties is not excluded.

1
ECM 2
Development function

Essentially, the maintenance development function is responsible for the creation and modification of maintenance requirements. The administration of the rolling stock maintenance data is also performed by this function. This entity is also responsible for compliance with standards and legal requirements.

2
ECM 3
Fleet management function

The role of the ECM 3 responsible person is to manage the removal of rolling stock for maintenance purposes. The ECM 3 is responsible for placing orders and putting the vehicle back in operation.

The recommissioning of the vehicle also includes the control of the maintenance provider. The selection of a suitable workshop is also in the hands of the ECM 3 responsible person. He has to make sure that the appropriate workshops are selected.

3
ECM 4
Delivery function

ECM 4 refers to workshops with a corresponding ECM certification. They are responsible for the maintenance of rail vehicles. In doing so, they have to make sure that the relevant requirements of ECM 2 are met. In order to check this, the workshop has to present the proof of maintenance including the documents for release to service.

4

The introduction of the maintenance system is the responsibility of the management function (ECM 1). The core task of the ECM is to supervise and coordinate the functions ECM 2 to ECM 4.

The role of ECM 1 is to be performed exclusively internally, whereby support from external parties is not excluded.

Essentially, the maintenance development function is responsible for the creation and modification of maintenance requirements. The administration of the rolling stock maintenance data is also performed by this function. This entity is also responsible for compliance with standards and legal requirements.

The role of the ECM 3 responsible person is to manage the removal of rolling stock for maintenance purposes. The ECM 3 is responsible for placing orders and putting the vehicle back in operation.

The recommissioning of the vehicle also includes the control of the maintenance provider. The selection of a suitable workshop is also in the hands of the ECM 3 responsible person. He has to make sure that the appropriate workshops are selected.

ECM 4 refers to workshops with a corresponding ECM certification. They are responsible for the maintenance of rail vehicles. In doing so, they have to make sure that the relevant requirements of ECM 2 are met. In order to check this, the workshop has to present the proof of maintenance including the documents for release to service.

“We can offer services far beyond the standard functions of regular maintenance software with our standard interfaces for various measurement systems as e.g. NextSense or Dr.Wehrhahn. Measurement values are automatically acquired and used for the evaluation of wear and defects.”

Natascha Man
Product Manager Rail Solutions, Boom Software AG

"With rail solutions and its function of mobile production data acquisition, nothing stands in the way of a complete digitalization of the maintenance of rail vehicles and their order processing. With Rail Solutions you are optimally prepared for the paperless age".

Bernhard Labenbacher
Senior Business Analyst & Senior IT Projektleiter, ÖBB-Technische Services GmbH

“It is important for us to have a competent partner for the processing of international projects, a partner whose solutions can adapt flexibly and easily to the different frameworks and complexity levels of our customers’ projects. Boom has definitely become a qualified partner for our projects on account of this and the construction of software for multinational requirements such as multi-language support or the depiction of corporate structures.”

Manfred Bock
Global Industry Leader Rail, T-Systems International GmbH

“Rail Solutions is optimized for our requirements and offers functions at all levels of our vehicle maintenance processes. Especially the functions in wheel-set management have supported us in building one of the most modern wheel-set reprocessing centers in Europe.”

Michael Fladenhofer
Prozess-Consulting, Rail Cargo Austria AG

“The data collected by our measurement instruments are promptly available to our customers for analysis with the Calipri-Explorer, which we developed together with Boom Software.”

Clemens Gasser
Geschäftsführer, Nextsense GmbH

From planning to operative execution and complete documentation, everything will be controlled in future by the BMM.

Bettina Lamprecht
Marketing Manager
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Since 2017 the workshop planning for the light rail vehicles of ÜSTRA Hannoversche Verkehrsbetriebe AG is done by BMM. This local transport company constantly optimizes maintenance and thus creates more efficiency in rail transport.

Tanja Gosch
Head of Marketing & Product Management
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